Using Colored Tape on Boxes as a Room Identifier

Labeling boxes can be a “bugaboo:”

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1) Do you black-mark or place a label on the TOP of the box? It is physically the easiest, but when there are several boxes stacked together, you cannot see the bottom boxes’s labels without moving around some boxes. It also can be hard to read the writing.

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2) Do you black-mark or place a label on the SIDE of the box? This is definitely the preferred way if you have many stacks of boxes. YOU CAN SEE THE LABEL OF EACH BOX! But it is physically more difficult. It takes TRAINING, and intuitively seems like overkill, even if it is not.

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3) Do you buy those pre-printed labels that say “Living Room,” “Master Bedroom,” “Bed Rm #2” and so on.

These labels can work, but:
A) They are an extra expense
B) You have a tendency to run out of labels in a particular category (you have more than 10 boxes going to the basement etc)
C) You might want it to say “Josh’s bedroom” rather than “Bed Rm #3)

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This brings us to new box-labeling technique I saw recently:

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“STRIPS OF COLORED TAPE ACROSS THE TOP OF THE BOXES AND A COUPLE INCHES DOWN THE SIDE (With the different colors associated with different rooms)

ADVANTAGES OF THIS METHOD

1) The quickest form of identification!
A) You don’t have to struggle to read someone’s scribbling
B) You don’t have to hunt for the label–is it on the top or on the side? The tape is on both the top and the side (It reminds me of the yellow security labeling “Customs” might use at the airport)

DISADVANTAGES OF THIS METHOD

1) You can still run out of colored tape for a particular room.

ECONOMIC ISSUES

The “Penney Wise, Pound Foolish” fallacy is rampant in Moving. The person being moved is spending hundreds–or more likely THOUSANDS–in dollars and time. Small efficiencies like improved box-labeling pay dividends at several different stages of the move:
1) During box-packing
2) During the actual move: The brightly taped boxes make it easier for the Movers to see which boxes go to which room. On the hand trucks, they stack like-colored boxes together.
3) During box-unpacking

CONCLUSION

I am not recommending or selling a particular labeling method. But simply opening up the discussion. What kind of box-labeling system do you use?

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A Customer’s Chaotic Storage Bins

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These are pictures of a customer’s storage bins. The customer will remain nameless, but I can say they are a major medical practice! They directed our Moving Company to simply deposit these boxes and miscellaneous equipment in their bins. Some questions come to mind:

1) Are these boxes full of archived records that might need to be located at some time?
2) How do they expect to find anything?
3) Might there be a better way to organize these Storage Bins?

Use a Box Designed for Moving, Not One Designed for Bananas

USE THIS KIND OF BOX

NOT THIS KIND OF BOX

OR THIS KIND

My friend tells me I should get boxes at the grocery store—that I will save a lot of money. Is that true?”

Grocery store boxes are designed to carry groceries. There are lettuce boxes, banana boxes, wine bottle boxes, and many others. The technology of sophisticated packaging is actually an amazing American contribution. Manufacturers design boxes specifically for their product—to maximize the efficiency in their handling. Banana distributors have a box that allows them to get the most bananas on a truck and train boxcar as possible—the same with the lettuce and wine bottle distributors. Distributors of jug-size wine bottles use a taller and thicker box than distributors of lettuce who use a shorter, thinner box.

So back to your friend’s question. The grocery store boxes may be free, but they have limited utility for a household goods move. Remember that a move is laborious and time-consuming. The reason you are reading this in the first place is you are trying to learn how to make the move easier and smoother. Moving boxes are specifically designed for the different categories of items in a household goods move.

“Dishpack” boxes are “double-thickness” because they will contain fragile dishes. They are just the right size so when full, though heavy–they are manageable for the Movers to move around, especially with a hand-truck.

“Book boxes” are small, because books are heavy. When it is full of books, it is a manageable weight for Movers to carry and wheel around on a hand-truck. The book box’s thickness is just right for the weight of books—not too thin, and not too thick.

A “linen box” is wider than a dish-pack, but shorter. It is just the right size for sheets; comforters; sweaters; shirts; pants, shoes etc.

There are several other size boxes—each designed for a certain category of item, based on the size, shape, and relative fragility of that item.

When your household goods are packed in the appropriate boxes, your items are prepared for the maximum efficiency move. Just like a manufacturer
wants to get the most of his products into a truck load—Guess what? You can get more of your items into a truck when they are packed in moving boxes than when they are packed in the all the different assorted boxes you will find at the grocery store.
Remember the last time you used grocery store boxes for your move. They didn’t stack very well in the truck, because you had so many different sizes. And if you had just one size of box—either that size was too small or too big for many items. Have you ever tried to move a large box full of books?

And when you pack dishes in a grocery box, you have a box with cardboard which is way too thin to securely protect the fragile dishes inside. Remember that when a professional mover is moving items that you pack—their liability is very limited for any breakage that might occur. They are not going to compensate you for your broken china when it is packed in a lettuce box.

“Then where should I get my regular Moving Boxes?”

There are generally three ways to purchase boxes—each with its own advantages and disadvantages. Below they are listed:

Option 1) The Mover brings all the required boxes and materials directly to your residence

A) Advantages

i) You don’t have to spend the time to purchase or transport the boxes to your residence. Remember, boxes are space-consuming, even when flat. A full set of boxes and packing material for a 2500 square foot house will not fit in a SUV.

ii) You pay only for the boxes and materials you use (the Mover brings out more boxes and materials than he knows will be required)

iii) If the Mover packs you using their boxes, it is clear they have full liability for any breakage. They cannot say the boxes were deficient or the packing was deficient since they packed you using their boxes.

iv) This is the “Full-Service Option.” The Mover brings the boxes and packing materials and packs your items with no assistance required from you.

B) Disadvantages

i) You pay more per unit this way than you do in the following two options

Option 2) You buy the boxes retail from a place like a retail box store, or a rental truck or storage location, or a major retailer like “Home Depot” or “Ace Hardware.”
A) Advantages

i) Relatively easy access. There is probably one of these stores near you. You may be already going to one of these locations anyway in order to rent a truck or arrange for storage

ii) You see what you are getting

iii) You pay less per unit than you do when you buy directly from the Mover

B) Disadvantages

i) If you are not already at the store anyway, then you have to make a special trip there.

ii) Boxes and packing material are space-consuming. You may have to make multiple trips to get all the stuff home.

iii) Unless the Mover or someone else knowledgeable has determined it for you—you don’t know how much or what to buy? What are all these different types of boxes anyway. What should I buy and how much should I buy. If you buy too much, it is doubtful you can return them for a full refund. If you buy too little, you have to make another trip back.

iv) Not always sure of the quality you are buying. One rental truck company has special engineered boxes that are engineered down, in that their boxes are smaller and thinner than other company’s boxes (more profit for them; more risk and trouble for you)

v) If you’re packing yourself, then the Mover has very limited liability in the event of breakage.

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Option 3) Buy from a box wholesaler, and have the boxes and packing material delivered direct to you. You can find these companies in the Yellow Pages under “Boxes” or on the internet.

A) Advantages

i) You pay the lowest per unit of any of the three options

ii) You get free delivery if you order their minimum number of boxes

B) Disadvantages

i) Not economical for a small order since you will have to pay a delivery charge.

ii) You have to coordinate being there at your residence to meet the delivery truck. Like the phone company, they will give you a “time window.” Hopefully it isn’t too wide.

iii) May not order the right amount. The box company will recommend certain quantities based on rough variables like the number of rooms. But they are not at your house, and are not Movers. They are just reading off a chart. You invariably will still either get too much or too little

iv) If you’re packing yourself, then the Mover has very limited liability in the event of breakage.